Retreats, Workshops and Concerts
EventAgent.ai is the next-gen online-native platform for retreats, workshops and livestreamed concerts. It combines deep integration with Zoom meetings and AI-driven marketing to fill your events. When you’re ready to return to your centers and studios, EventAgent.ai enables a seamless transition from online to hybrid online/in-person to fully in-person teaching.
EventAgent.ai covers every step of your multi-day events, from planning to promotion to managing registrations and finally pulling it off without a hitch. Whether your event is a weekend workshop, a week-long retreat with lodging or a whole arts festival, EventAgent.ai has you covered.
The Zoom Experience
Retreats and workshops are going online. We built our Zoom integration from ground up to leverage our deep experience in wellness retreats combined with the real-world pain points teachers and performers are experiencing online. Our goal is to make the technology invisible, so you can focus on your students and audience. Here are some highlights.
When you connect Zoom to your E.ai account, you will no longer create and manage meetings at zoom.us with its clunky, outdated UI. E.ai will create a venue for each of your Zoom hosts. You will schedule events for the Zoom venue just as you would for a physical one on your website. You do not need to give your zoom password to any of your hosts.
Every Zoom room gets its own scheduling calendar. Zoom allows you to double-book meetings which results in sudden termination of in-progress meetings. The E.ai scheduling calendar detects and highlights conflicts while maximizing sharing between classes.
The scheduling experience is simple drag-and-drop and fully responsive. It allows you to create complex repeating patterns not supported by Zoom.
E.ai generates a unique Zoom link for each of your registered attendees. These links cannot be shared, which ensures only registered attendees can join your meetings. Other systems include a public link in a registration which an attendee can simply forward to anyone else to let them in.
E.ai makes your sessions completely private, safe and secure.
E.ai sends Zoom links 30 minutes before the session starts. This way, your attendees always have the right link at the right time. They can also retrieve their link on the event page.
The self-service link retrieval system verifies the attendee has a valid registration, generates a non-shareable link and sends it to the email address in the registration.
Self-service link retrieval is completely safe and secure.
Online, your students can come from anywhere. When they visit your website, they will see start times in their own time zone.
In this calendar view, there are some online events that are showing the Your Time notice. The events without Your Time are events at physical venues. E.ai seamlessly handles both in the same calendar.
Each of us expresses our gender uniquely, and it is becoming standard practice to include third-person pronouns in your Zoom display name to help people address you appropriately. With E.ai, you optionally register your pronouns once and they always appear beside your name in Zoom sessions. Your display name always matches the name on your registration.
People can’t get into your Zoom meeting. You can’t start it. It suddenly ended. Sounds familiar? Zoom meetings are unreliable. We usually give up, create a new meeting then frantically try to get the new link to our attendees.
E.ai provides a Zoom panic button. If anything goes wrong, one click creates a new meeting, emails private links to all your attendees and deletes the old one. You’re back online in minutes.
One of the most tedious chores is to take attendance. E.ai detects when your students join your Zoom meeting and takes attendance for you. It even records the time the student was in each session. The downloaded report gives you documented proof of class hours for certificate programs.
We know that a best-in-class online experience is just one piece of your puzzle. You have existing lead management, CRM and email marketing systems.
E.ai supports Zapier, which provides integration with over 2000 apps. To find out if we fit into your ecosystem, search for your application at Zapier.
For integration with custom applications, E.ai provides an open API, too.
Complete Retreat Management
We’ve pulled out a few features our customers always mention when we ask their favorites for hosting full-day or multi-day events. To see the rest visit our features page. To see it in action, visit our demo.
A truly comprehensive platform needs to serve the needs of your whole team in charge of putting on your retreat or convention. EventAgent.ai modules link your team together, from your publicist to your Zoom host.